Additional duties

Occasional duties

Inform Companies House of any change to the registered office address

Use form AD01 to notify Companies House of changes.

Ensure correct procedures for passing resolutions to amend the company’s governing document are followed

If the company’s objects or any entrenched provisions in the articles are affected by the change then the appropriate statutory forms CC01-CC04 with the amendment paperwork must be filed.

Notify Companies House of any changes to the company name on form NM01

Use form NM01 to inform Companies House of changes.

Extra duties of the secretary of a company limited by shares

The secretary should:

• Maintain the company’s register of share allotments, register of transfers, and documents relating to redemption or purchase of own shares out of capital.
• Complete a statement of capital with the annual return and when capital changes occur (for example, on allotment of new shares) using form SH01.
• File a return of allotment on form SH01 within one month of the allotment of shares.