Form: Society letter of engagement

Letter of Engagement

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Page 1 | Confirmation of Engagement

Please provide the details of the primary contact for this application. The primary contact is the person we shall contact in relation to any question we have about this application.

Primary Contact



(dd/mm/yyyy)

















Page 2 | Financial Contact

The Money Laundering Regulations 2017 requires Co-operatives UK to identify its customers before registering a new organisation. In the first instance, Co-operatives UK will undertake an electronic check on the details provided for the relevant people in this letter of engagement.

If you wish Co-operatives UK to assist with this registration we are required to check the identity of the person or organisation paying our fees for this work. Please note, we will not be able to proceed with any work until this process has been completed.

There are a number of options available please choose the relevant option below and provide the additional information requested.

We can invoice a named individual - either the primary contact or somebody else - or an organisation. If a person is to be invoiced we will need their date of birth and their most recent addresses. If we are invoicing your organisation, we need either your companies house registered number or a set of accounts. We also need the name and email address of a contact to issue the invoice to.

Contact





(dd/mm/yyyy)










Organisation paying 








Page 3 | Model Details


Details



Confirm the full Registered Office address (including postcode)





Co-operative Consortium - Insertions & Options
Members | Rule 15



Multi-stakeholder Co-operative - Insertions & Options




Composition of the board of directors | Rule 76







Worker Co-operative Model Rules - Insertions & Options




Community Benefit Society - Insertions & Options


The Rules of all societies must include a quorum for general meetings. Please insert the preferred figure above - this is usually a percentage.


Composition of the board of directors | Rule 69

 B) [Up to] [X] Directors as representative[s] appointed/nominated by [insert name of organisation] (or any body that succeeds to its function)







Charitable Community Benefit Society  - Insertions & Options



The Rules of all societies must include a quorum for general meetings. Please insert the preferred figure above - this is usually a percentage.

Composition of the board of directors | Rule 69

B) [Up to] [X] Directors as representative[s] appointed/nominated by [insert name of organisation] (or any body that succeeds to its function);





SPS - Insertions & Options








The Rules of all societies must include a quorum for general meetings. Please insert the preferred figure above - this is usually a percentage.
Housing Co-operative Society Model Rules - Insertions & Options


Tenant Management Housing Co-operative Society - Insertions and Options 


Amendments


Page 4 | Organisational Questions


For example, will you be providing housing, manufacturing goods, developing IT systems etc.

Where more than one code applies, please select the code that you feel best describes the society’s main business activity. Where more than one code applies, please select the code that you feel best describes the society’s main business activity.

In answering this question, please make sure it is clear what needs and aspirations members have in common.


For example, will the members elect a board at an annual general meeting; will all members collectively run the society.

Here we are looking to see what the intended benefits to the community are. Community can be said to be the community at large. For example, are you relieving poverty or homelessness through the provision of social housing.

The business of the society must be conducted for the benefit of the community. Please describe how the society’s business benefits the community.

For instance, will the society’s activities be confined to a specific location; or to a specific group of people? Please note that in serving the needs of any defined community, the society should not inhibit the benefit to the community at large.

For instance, are you intending to apply for grants, seek capital from members, take out a loan.

Please tell us how you will ensure that any such conflicts of interest do not prevent the society from acting for the benefit of the community.

For instance, will you pay a dividend to members (and if so, on what basis); will money be reinvested in the business; put into reserves; used for some other purpose?

‘Close links’ includes any directorships or senior positions held by directors or founding members of the society in other organisations.

Page 5 | Founder Members


Founder Member 1



(dd/mm/yyyy)











Founder Member 2



(dd/mm/yyyy)











Founder Member 3



(dd/mm/yyyy)












Secretary



(dd/mm/yyyy)











In accordance with the Money Laundering Regulations 2017 we are required to check all the beneficial owners of any new organisation we are asked to register.
A beneficial owner is:
  • any person who exercises control over the management (e.g.) a founder member of director of an organisation.
  • any person who owns or controls more than 25% of the shares or voting rights of an organisation.
Please provide details below of any beneficial owners not mentioned above as a founder member or secretary.

Beneficial Owners



(dd/mm/yyyy)











Page 6 | Accounting Reference Date (ARD)

Please confirm the date on which the proposed society's financial year will end (ARD). If you do not provide an ARD it will automatically become the anniversary of the last day of the month it was registered in.


Page 7 | Membership Application Form

Membership of Co-operatives UK
Once registered, the organisation will be eligible for membership of Co-operatives UK.
The first year of membership is included as part of the registration and provides a host of benefits; including a 20% discount on all events, training and advice services.

Apply by completing the fields below. 
Once the organisation is registered we can process your application automatically!

Membership Contact
Membership of Co-operatives UK requires a Membership Contact. Please indicate below who this individual is.





Co-operatives UK's Contact Package
You may also consider adding our 'Contact Package' to your membership to access specialist advice including governance, HR and finance at an annual cost of £200 plus VAT. More details can be found at uk.coop/contact-package
Permissions


Add a description of your society to let people visiting the directory know more about you.
Membership confirmation

Undecided about membership?