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The Co-operatives UK Annual General Meeting

The Co-operatives UK Annual General Meeting (AGM) is the primary way in which member organisations participate in the co-operative. Members receive the annual report and financial statements and are provided with an update on the previous year’s achievements in our campaign for co-operation and work to promote, develop and unite co-operative enterprises. As a co-operative, all of our members get a vote, we are however a secondary co-operative so are permitted to have voting in accordance with contribution, hence we allocate additional votes on an agreed formula which relates to subscription rates.

Formal notice of the date and time of the next AGM is circulated to members at least 28 days before the meeting along with any paperwork detailing the agenda, resolutions being put to the vote and associated documentation. The 2014 AGM will be held on Friday 27 June in Birmingham, our AGM usually coincides with one of our main annual events: Co-operative Congress

Member resolutions may be proposed for consideration at the AGM. Any member may submit a resolution to be considered at the AGM.  By following the process detailed below:

  • The resolution must be set out in writing by letter or by email.
  • It may be accompanied by a written statement up to 500 words long.
  • It must be submitted by the Secretary of the member organisation or an authorised person on behalf of the member, with a statement confirming that it is on behalf of the organisation concerned.
  • It must be seconded by one other member.
  • The resolution must be delivered to the Secretary (address details) – ten weeks prior to the published date of the AGM.
  • The resolution must be formally proposed and seconded at the AGM by the proposer and one of the seconders.

All members in this process must be fully paid up members.

Once received, the proposed resolution will be considered by our Board of Directors. The Board of Directors can decline to accept a member resolution if:

  • The Directors feel that the resolution (or explanatory statement) is defamatory, or that it might be unlawful to publish them.
  • The Directors feel that the resolution deals with the same issues as another resolution which is to be considered at the same AGM, or that it deals with something which has been dealt with in an AGM resolution in the previous three years.
  • At least three-quarters of the Directors think that the resolution is not materially relevant to Co-operatives UK’s work.
  • If the resolution instructs Co-operatives UK to do something which the Rules provide is the responsibility of the Directors.
  • If the resolution relates to the business of or an issue relating to a member of Co operatives UK and not Co-operatives UK itself.

If the Directors accept the resolution it will be included in the formal notice circulated to members 28 days prior to the AGM.